Management of Health and Safety at Work Regulations 1999

The Management of Health and Safety at Work Regulations 1999 (The Management Regulations). Regulation 3 requires that suitable and sufficient assessment be made of:-

  • The risks to the health and safety of all employees whilst they are at work;
  • The risks to health and safety of all persons arising from company’s operations;
  • The identification of the measures required to comply with the relevant statutory conditions.

The Risk Assessments will be documented and revised if there is significant change in the risk. These Risk Assessments will be reviewed at least annually.

Interpretation of Risks.

  • Hazard: A situation likely to cause injury or damage to persons or property.
  • Hazard Material: A material likely to cause injury or damage to persons or property.
  • Risk: The probability that the hazard (hazardous material) will cause injury or damage to persons or property.

Link to: –

Assessment – Guidance (Microsoft Word .doc)
Audit Checklist (Microsoft Word .doc)
Checklist Hazards (Microsoft Word .doc)
Five Steps to Successful Health And Safety Management (Microsoft Word .doc)
General Hazards (Microsoft Word .doc)
Assessment – Shift Workers (Microsoft Word .doc)

Risk Assessments

Risk assessments will take account of the requirements of Regulation 4 and the associated schedule 1 of the regulations. These refer to the “Principles of Prevention” to be applied as set out below

(a) Avoidance of risks;
(b) Evaluation of the risks, which cannot be avoided;
(c) Combating risks at source.
(d) Adapting the work to the individual, especially as regards to the design of workplaces, the choice of work equipment and the choice of working and production methods, with a view, in particular, to alleviating monotonous work and work at a predetermined work-rate and to reducing their effect on health.
(e) Adapting to technical progress.
(f) Replacement of the dangerous by the non-dangerous or the less dangerous.
(g) Development of a coherent overall prevention policy which covers technology; organisation of work, working conditions, social relationships and the influence of factors relating to the working environment;
(h) Giving collective protective measures priority over individual protective measures and
(i) Giving appropriate instructions to employees.

Health Surveillance

Where indicated by risk assessment, the Company should provide health surveillance appropriate to health and safety risks identified by that assessment.

Where such health surveillance is indicated, the Company will require potential new employees to provide evidence to show that their surveillance has been in operation before the employment.

Health and Safety Assistance

The company should train supervisors to a suitable level of competence in health and safety. Such “Competent Persons” shall then be appointed to assist in the management of health and safety in the workplace.

The company should also appoint a qualified competent person, to be available to the for advice and assistance as required. This need not be an external appointment.

The company should arrange, for regular formal and informal consultation with its employees consultation on matters of health and safety, these could include ‘toolbox-talks’.

Formal meetings should be held as required, to discuss matters of health and safety. These could be in accordance with the Health and Safety (Consultation with Employees) Regulations 1996. Such formal meetings should be recorded in the Health and Safety meetings file.

Procedures for Serious and Imminent Danger

The company should establish procedures for serious and imminent danger. These may include bomb threats to the building, site or area, potential collapse of structures or working platforms, release of hazardous substances, fire

These procedures should as far as reasonably practicable be provided to the site. Where employees have been exposed to such situations, they should be provided with information on the hazards and any steps to be taken for self-protection.

The procedures should provide for work to stop and employees to go to places of safety for role call, a return to work should be prevented until the serious or imminent danger is passed.

Contacts with External Services

The emergency procedures set out should include advice on the local emergency services.The procedures should be site specific and include the methods of contact in emergency whether this is direct or via the site supervisor or other employers in shared workplace areas.

Information for Employees

Employees should be provided with comprehensible and relevant information on the following and will be required to confirm in writing that they have understood that information.

  • Risks identified by the assessment
  • Protective and preventative measures
  • Emergency procedures
  • The identities of appointed competent persons
  • Risks in workplaces where other employers are also present.

Co-operation and Co-ordination

Where other employers share the workplace the should: –

  • Co-operate with others to enable them to comply with statutory obligations
  • Co-ordinate the safety measures required
  • Inform other employers of the risks created in the course of the company’s work. In addition the company should provide comprehensive information on the work and procedures for the other employers.

The Company as Host Employer

Where the Company employs other employers as sub-contract or to provide a service, it should ensure that the employer / employees from the outside undertaking who are working on behalf of the company are provided with comprehensible information on: –

  • Risk to employees health and safety arising out of the work of the Company (host) employer
  • Measures taken by the company, and
  • The protective and preventative measures taken by the company as if they were its own employees.

Capabilities and Training

The company should; –

  • Take account of the capabilities of employees as regards to health and safety
  • Provide health and safety training to employees:-
  • On their recruitment – on exposure to new or increased risks, i.e. transfer to different work, new work equipment, technology, or systems of work.

Employees Duties

The Company should advise employees by training information and consultation that they are required to use machinery, equipment, dangerous substances, transport safety devices etc in accordance with the training and instructions given by the company.Employees should also co-operate with the company and report any shortcomings in the health and safety arrangements.

Temporary Workers

Before any new temporary employee shall commencement employment, the company should: –

  • Check the qualifications and skills required to carry out the work safely.
  • Provide information on the qualification and skills required to do the work safely.
  • Require the temporary employee to confirm that he/she has read and understood

New or Expectant Mothers

When the company employs new or expectant mothers, it should:-

  • Carry out specific risk assessment, which takes account of the work to be carried out, substances use and hours of work.
  • If it is not possible to avoid such risks and alternative suitable work cannot be found, then it may be necessary to suspend the employee from work. (Subject to the provisions of Employment Rights Act 1996)
  • The company should ensure that a medical certificate which confirms the fact so that the necessary changes can be to work patterns or duties.

Protection of Young Persons

Where the company employs young persons, it should:-

  • Carry out a specific risk assessment,
  • Where control measures taken against risk leave a residual significant risk, the young person will not be permitted to do the work.

Services we can provide.

We can complete many types of risk assessment, identification of hazards, evaluating the risks, principles to be applied, health and safety arrangements, health and safety surveillance, health and safety assistance, employees duties, risk assessment for new and expectant mothers.

We can act as your access to competent advice – contact us about our rates and fee structures.

Link to:

Assessment – Young Persons (Microsoft Word .doc)


Tuesday, June 9th, 2009 services